Date.................

To,

Shri ...........................
................................

Dear Sir,

With reference to your application dated ...................... for the captioned post and subsequent test and interview, we are pleased to advise you that you have been selected as a probationer for a period of two years in the ............. department of the company on the following terms and conditions:

1. Date of appointment
You will be appointed as a probationer with effect from ................

2. Probation period
The probation period will be one year. However, the said period can be extended at the discretion of the company for a further period of ..................... years.

3. Salary during probation
During the probation period, you will be entitled to fixed salary of Rs. .................. per month.

4. Appointment after expiry of probation period, in case found suitable
If after the expiry of probation period, you are found suitable by the company, you will be confirmed in your appointment on a salary of Rs. ...................... in the scale of ......................... plus other admissible allowances and contributory provident fund. If you are not found suitable for the job, your appointment will be terminated at the discretion of the company and in case of such termination you will have no right or claim against the company.
5. Standing orders
You shall abide by the terms and conditions of the standing orders and the rules of the company as in force from time to time.

6. To obey orders and directions of the Manager
You shall obey the orders, directions of the Manager and other officers of the company.

In case you are agreeable to the above please confirm and sign duplicate copy of this letter as a token of your acceptance.

Yours faithfully,

Manager
I agree and accept the above terms/conditions.

Signature of the Probationer.

Using this format

This is a reference draft reproduced for study and adaptation. Court rules, court fees and the correct forum vary with the facts and the value of the claim, so have the document checked and filed by an advocate. A defective application can be returned or dismissed even when the case itself is good.

Our Labour & Employment team drafts and files these documents before the Calcutta High Court, city civil courts, magistrate, family and consumer courts in Kolkata. Our employment team drafts agreements and handles labour disputes.

Disclaimer: this page is a sample format reproduced for reference and study. It is not legal advice and does not create an advocate–client relationship.

Appointment Letter of a Probationer: Sample Format

Using this format

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