Legal Format & Draft
Minutes of Subsequent Board Meeting: Sample Format
Reference draft used in Indian courts — replace the blanks with your own case details.
Minutes of the..........th meeting of the Board of Directors of..........Co. Ltd. held at Registered
office of the company on............................ , ..........th day of..........20..........at..........P.M.
Present
1 . Mr. A
Chairman
2. Mr. B
Director
3. Mr. C
4. Mr. D
5. Mr. E
In Attendance
Mr. F, Advocate
Mr. G, Secretary
1. The minutes of the Board meeting held on..........20..........were read, approved, and signed
by the Chairman as a correct record.
2. Leave of absence from attending the meeting was granted to S/Shri .................
...................and.......... Directors.
3. The proposal for publication of advertisement for inviting deposits from the public was
considered and it resolved that the publication of the advertisement inviting deposits from the
public, as per draft placed before the meeting and initialled by the Chairman for the purpose of
identification be and is hereby approved.
Resolved further that a copy of the advertisement duly signed by the Directors be delivered to the
Registrar of Companies, Maharashtra, Bombay for registration before publication, incorporating
therein such changes as may be required by the Registrar.
Resolved further that the Form of Application and statement of particulars as per the draft placed
before the meeting and initialled by the Chairman for the purpose of identification, be and are
hereby approved.
Resolved further that S/Shri..........and..........Director and Secretary respectively of the company
be and are hereby authorised to sign jointly deposit receipts on behalf of the company.
4. The share transfers were placed before the meeting and it was resolved that approval be and
is hereby given to the undernoted transfers.
______________________________________________________________________________________
Transfer No. No. of Shares Transferor
Transferee
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
5. The appointment of authorised representative to attend and vote at all meetings of the body's
corporate of which the company is a member was considered and it was resolved that
Shri..........failing whom Shri..........be and is hereby authorised to attend and vote at all
meetings of the bodies corporate of which the company is a member or at any adjournments
thereof as an authorised representative of the company, such authority to include signing of
letters of consent pursuant to the provisions of sections 171 and 219 of the Companies Act.
Resolved further that a certified copy of this resolution be sent to each body corporate of which
the company is a member.
6. The Managing Director's report dated.......... explaining progress of the company during
the month of..........20 ..........was tabled, discussed and noted.
7. There being no other business, the meeting terminated with a vote of thanks to the Chair.
Chairman
Dated: ..........20..........
office of the company on............................ , ..........th day of..........20..........at..........P.M.
Present
1 . Mr. A
Chairman
2. Mr. B
Director
3. Mr. C
4. Mr. D
5. Mr. E
In Attendance
Mr. F, Advocate
Mr. G, Secretary
1. The minutes of the Board meeting held on..........20..........were read, approved, and signed
by the Chairman as a correct record.
2. Leave of absence from attending the meeting was granted to S/Shri .................
...................and.......... Directors.
3. The proposal for publication of advertisement for inviting deposits from the public was
considered and it resolved that the publication of the advertisement inviting deposits from the
public, as per draft placed before the meeting and initialled by the Chairman for the purpose of
identification be and is hereby approved.
Resolved further that a copy of the advertisement duly signed by the Directors be delivered to the
Registrar of Companies, Maharashtra, Bombay for registration before publication, incorporating
therein such changes as may be required by the Registrar.
Resolved further that the Form of Application and statement of particulars as per the draft placed
before the meeting and initialled by the Chairman for the purpose of identification, be and are
hereby approved.
Resolved further that S/Shri..........and..........Director and Secretary respectively of the company
be and are hereby authorised to sign jointly deposit receipts on behalf of the company.
4. The share transfers were placed before the meeting and it was resolved that approval be and
is hereby given to the undernoted transfers.
______________________________________________________________________________________
Transfer No. No. of Shares Transferor
Transferee
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
5. The appointment of authorised representative to attend and vote at all meetings of the body's
corporate of which the company is a member was considered and it was resolved that
Shri..........failing whom Shri..........be and is hereby authorised to attend and vote at all
meetings of the bodies corporate of which the company is a member or at any adjournments
thereof as an authorised representative of the company, such authority to include signing of
letters of consent pursuant to the provisions of sections 171 and 219 of the Companies Act.
Resolved further that a certified copy of this resolution be sent to each body corporate of which
the company is a member.
6. The Managing Director's report dated.......... explaining progress of the company during
the month of..........20 ..........was tabled, discussed and noted.
7. There being no other business, the meeting terminated with a vote of thanks to the Chair.
Chairman
Dated: ..........20..........
Using this format
This is a reference draft reproduced for study and adaptation. Court rules, court fees and the correct forum vary with the facts and the value of the claim, so have the document checked and filed by an advocate. A defective application can be returned or dismissed even when the case itself is good.
Our Corporate & Company Law team drafts and files these documents before the Calcutta High Court, city civil courts, magistrate, family and consumer courts in Kolkata. Our corporate team handles company formation, filings and commercial contracts.
Related
- Corporate & Company Law services in Kolkata
- Filing in the Calcutta High Court: complete guide
- All sample legal formats
- All 47 practice areas
- Free first consultation
Disclaimer: this page is a sample format reproduced for reference and study. It is not legal advice and does not create an advocate–client relationship.