Minutes of the Proceedings of the Extraordinary
Reference draft used in Indian courts — replace the blanks with your own case details.
at.......... on.......... at A.M.
Present
1. Mr. A Chairman
2. Mr. B Director
3. Mr. C Director
4: Mr. D Member in person
5. Mr. E Member in person
6. Mr. F Member by proxy
7. Mr. G Member by proxy
Mr. A, Chairman of the Board of Directors of the Company, who is entitled to take the chair under
Article......... of the Articles of Association of the Company took the chair.
(i) The minutes of the last meeting were read and approved.
(ii) The notice convening the meeting was taken as read.
(iii) The following resolutions were passed by the meeting.
(1) Resolved that the regulations printed and submitted to the meeting and signed by the
Chairman for the purposes of identification, be and are hereby approved and adopted as
the Articles of Association of the Company in substitution for and to the exclusion of all
existing articles thereof.
Proposed by .....................................
Seconded by .....................................
(Carried unanimously)
(2) Resolved that Mr..........be and is hereby removed from the office of the Director of the
Company with immediate effect.
Proposed by....................
Seconded by....................
(Carried unanimously)
The meeting terminated with a vote of thanks to the Chair.
Dated. ..........
Chairman
Using this format
This is a reference draft reproduced for study and adaptation. Court rules, court fees and the correct forum vary with the facts and the value of the claim, so have the document checked and filed by an advocate. A defective application can be returned or dismissed even when the case itself is good.
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