Minutes of the statutory meeting of the X Y Co. Ltd. held on..........day of
..........20..........at..........P,M. at the registered office of the Company.
Present
1. Mr. . .................... Chairman
2. Mr . .................... Director
3. Mr . .................... Director
4. Mr . .................... in person
5. Mr . .................... in person
6. Mr . ..................... by proxy
7. Mr . .................... by proxy
The Secretary of the company read out the Notice convening the statutory meeting and the
statutory report having been duly circulated amongst all the members of the Company as required
under section 165(2) of the Companies Act, 1956 was taken as read.
2. The Chairman informed the members present that the list showing the names, description and
addresses of the members and the number of shares held by them was ready for their inspection
and will remain open for inspection to any member of the Company during the continuance of the
meeting. The Chairman explained the progress in civil work of the Company's factories, and
pointed out to the members that they may discuss any matter relating to the formation of the
Company and any matter relating to the statutory report. Thereupon some members asked some
questions on the said matters, which were duly replied by the Secretary of the Company to their
entire satisfaction. The Statutory report was unanimously adopted. The meeting terminated with a
vote of thanks to the Chair.
Date..........
Chairman

Using this format

This is a reference draft reproduced for study and adaptation. Court rules, court fees and the correct forum vary with the facts and the value of the claim, so have the document checked and filed by an advocate. A defective application can be returned or dismissed even when the case itself is good.

Our Corporate & Company Law team drafts and files these documents before the Calcutta High Court, city civil courts, magistrate, family and consumer courts in Kolkata. Our corporate team handles company formation, filings and commercial contracts.

Disclaimer: this page is a sample format reproduced for reference and study. It is not legal advice and does not create an advocate–client relationship.

Minutes of the Proceedings of the Statutory Meeting

Using this format

Related